Lost or damaged share certificate? We handle the duplicate and the paperwork.
Paper certificates rarely survive decades unharmed. Moisture, pests, fire, tearing, and house or office moves all take their toll. Replacing one means a police complaint, a newspaper notice and an indemnity bond. We run that whole process for you.
Does this sound like your situation?
- The certificate is torn, burnt, eaten by pests or water-damaged
- It went missing after a house or office move
- You know the company or folio from old records but cannot find the paper
- The certificate was stolen
- Only a photocopy or photograph is left
How the recovery works
Collect what you know
Company name, folio or certificate number, holder name, and any copy or photograph. Partial details are enough to begin.
Verify the holding
We confirm the company, its current registrar, and whether the shares are still with the company or have moved to the IEPF. (Swasam Investments will do this for you)
Prepare the loss papers
Police complaint or FIR, indemnity bond, affidavit and, where the company asks for it, a newspaper notice. We draft and organise each one. (Swasam Investments will do this for you)
File and follow up
The set goes to the registrar. We handle objections and queries until they are cleared. (Swasam Investments will do this for you)
Shares issued or credited
You receive a duplicate or, more commonly, a credit in your own demat account. (Swasam Investments sees it through to the end)
Papers usually needed
- Written application for a duplicate or demat credit
- FIR or police complaint copy
- Indemnity bond on stamp paper
- Affidavit of loss
- Newspaper notice copy, where the company asks for it
- PAN, ID and address proof
- Cancelled cheque and bank details
- Client master report of your demat account
Requirements vary by company and registrar. We confirm the final list for your case before you gather anything.
Where cases get complicated
Cost and time add up
Done piece by piece, a duplicate can cost thousands of rupees and take many months. A complete, correct set at the first attempt avoids repeat rounds.
The company has changed
Mergers and renames mean the registrar on the certificate may no longer be the right one. We find the current one.
The holder has passed away
A lost certificate plus a deceased holder combines two routes. We plan them together so papers are not repeated.
Name or signature differs
If the records do not match your current name or signature, we prepare the correction papers up front.
What Swasam Investments does for you
- We draftComplaint, indemnity, affidavit and covering letters.
- We coordinateStamp paper, notarisation and notices where needed.
- We follow upRegistrar queries are answered until the case closes.
- You signEverything goes out under your name and signature.
Questions about this
Do I really need an FIR?
Most companies ask for a police complaint or FIR copy for a lost certificate. The exact requirement varies by company and registrar, so we confirm it before you spend on anything.
How long does a duplicate take?
Several months is common. It depends on the company, its registrar, and whether a notice period applies.
What if I do nothing?
The shares stay in limbo. Dividends may go uncashed, corporate benefits can be missed, and after seven years of unclaimed dividends the shares may move to the IEPF.
You may also need
Shares of a deceased family member
Nominee, will, or several legal heirs. We choose the right route and complete the transmission.
Name or signature mismatch correction
The name or signature on the certificate does not match your records. We prepare the fix.
Physical certificates to demat
Since April 2019 physical shares of listed companies cannot be transferred. Convert them to demat.
Found an old certificate? Check it before you do anything else.
Call Swasam Investments for the status and value of your shares, or send the details and we will call you.