Name or signature on the certificate does not match? We fix the record first.
A misspelt name, a name that changed after marriage, initials in place of a full name, or a signature that has changed over thirty years. Registrars reject claims over these differences. We prepare the correction papers before they become a reason for delay.
Does this sound like your situation?
- The name on the certificate is spelt differently from your ID
- You changed your name after marriage or by gazette notification
- The certificate uses initials and your records use the full name
- Your signature today does not look like the one on file
- Different folios carry different versions of your name
How the recovery works
Compare the records
We line up the certificate, your ID, PAN and bank records and note exactly where they differ.
Choose the proof
Affidavit, gazette notification, marriage certificate or banker's attestation. Each registrar accepts different combinations. (Swasam Investments will do this for you)
Prepare the correction set
Affidavits and attestations drafted and ready for signing and notarisation. (Swasam Investments will do this for you)
Submit with the main claim
The correction goes with the duplicate, transmission, IEPF or demat request so it moves as one case. (Swasam Investments will do this for you)
Record corrected
The shares are credited against the correct, matching details. (Swasam Investments sees it through to the end)
Papers usually needed
- Affidavit declaring the name variants
- Gazette notification of name change, where applicable
- Marriage certificate, for post-marriage name changes
- Banker's attestation of signature
- PAN, Aadhaar and other ID
- Original certificate or a copy of it
- Demat account details of the claimant
Requirements vary by company and registrar. We confirm the final list for your case before you gather anything.
Where cases get complicated
Different registrars, different rules
What one registrar accepts, another may refuse. We confirm before preparing the papers.
The holder has passed away
Name evidence for a deceased holder must come through the legal heirs. We plan the affidavit accordingly.
Several folios, several spellings
Each folio can need its own correction. We handle them as a single set.
Old signatures
When a signature has changed, banker's attestation or an affidavit usually bridges the gap.
What Swasam Investments does for you
- We find every differenceBefore the registrar does.
- We draft the proofAffidavits and attestation letters.
- We combine it with your claimSo nothing is submitted twice.
- You signEach document is read and signed by you.
Questions about this
Can a name mismatch really block a claim?
Yes. It is one of the most common reasons registrars return claims. Fixing it first saves repeated rounds.
What if my married name is on my ID but my maiden name is on the certificate?
A marriage certificate and an affidavit linking both names are commonly used. We confirm what your registrar accepts.
Will I have to visit anyone?
Notarisation or attestation may need a short visit. We plan it so you do it once.
You may also need
Physical certificates to demat
Since April 2019 physical shares of listed companies cannot be transferred. Convert them to demat.
Lost or damaged certificates
Torn, burnt, water-damaged or simply gone. We arrange the duplicate and the paperwork behind it.
Shares of a deceased family member
Nominee, will, or several legal heirs. We choose the right route and complete the transmission.
Found an old certificate? Check it before you do anything else.
Call Swasam Investments for the status and value of your shares, or send the details and we will call you.